Meeting with the Wedding Hostess

WEDDING INFORMATION SHEET

Bride: ______________________ Groom: _________________________

Address: ____________________ Address: ________________________

Home phone Home phone: ____________ Work phone Work phone: _____________

Wed date: __________ Time: __________ Arrival time: __________

Rehearsal: __________ Time: __________

Next apt: ___________ Time: __________

Appointments with pastor scheduled: ___________________

Second pastor: ____________________

Guests #: ___________________

Colors: _____________________

Grooms #: __________   Brides #: __________Sit equal? __________

 

RECEPTION:

LOCATION and time: _______________________

Hostess Sheet: ________________

IF USING IMMANUEL SOCIAL HALL:

Decoration date and time: ______________________

Date set up/down tables & chairs: ____________________

Chaperone if non member: ____________________

Clean up responsibility: ____________________

 

PHOTOGRAPHER:

Name: ____________________ Phone #: ____________________

__________ Rules Explained to photographer

At Rehearsal: ______ Wed arrival time: __________Group before: __________No bride before: __________

Photos before: ______ Women start: __________ Men start: _______ Family: __________

Photos after: __________

 

VIDEO OPERATOR:

Name: ____________________ Phone #: ____________________

__________ Rules explained to videographer.

 

FLORIST:

Name: ____________________ Phone #: ____________________ Deliver time: ____________________

 

CATERER:

Name: ____________________ Phone #: ____________________ Arrive: ____________________

 

GUEST BOOK: GIFT RECEIVER:

Name: ____________________ Name: ____________________

 

USHERS IN ADDITION TO GROOMSMEN:

 ____________________     ____________________      ____________________

____________________     _____________________      ____________________

 
MUSICIANS/SOLOISTS

____________________     ____________________      ____________________

____________________     ____________________      ____________________

ORGANIST/PIANIST: ____________________ Phone #: _____________ Confirmed __________

Name: _________________ Phone #: ________________ Instrument: __________

Name: _________________ Phone #: ________________ Instrument: __________

Name: _________________ Phone #: ________________ Instrument: __________

 
 

SERVICE PROVIDER ARRANGEMENTS

FLOWERS

On altar: ___ On pews: _____ Baskets/pedestals _____ Piano: ____ Unity holder: _____

Corsages and Boutonnieres: __________Have florist clearly labeled for wedding party, parents, special guests.

____________________     ____________________      ____________________

____________________     ____________________      ____________________

____________________     ____________________      ____________________

Pick up time/arrangements: _____________________________________________________________

CANDLES: (Dripless. Floor covering. Second set optional)

Rented candelabra: _____ Our candelabra: _____ Unity candelabra/pedestal: Pick up time/ arrangements:

 

UNITY CANDLE:

Lit by: ___________________ Music: _____________________________________________

Sung by: __________________ Played by: _________________________________________

How lit: Candles in pews ___ Take side candles _______ Candlelighters _____

Lit from: Candelabra ___ Altar ____ Christ Candle _____

 

RESERVED SEATING:

Bride's side # of pews: ______ Groom's Side # of pews: ______ Chart to bride: _______

Bride to return chart by: ______ Inform relatives of reserved seats.

If young attendants special seating:

Flower girl (age: ) parent: ______________________ Pew #: ____________

Flower girl (age: ) parent: ______________________ Pew #: ____________

Ring bearer (age: ) parent: ______________________ Pew #: ____________

Ring bearer (age: ) parent: ______________________ Pew #: ____________

 

MISC. QUESTIONS:

1. Groomsmen: Usher bridesmaids ____ Enter with groom: _____Act as ushers _________

2. Bride and groom to see each other before: _____ Private time before: _______

3. Excusing congregation: ___________________________________________

Special escorting out: ____ Pews by bride/Groom _____ Ushers _____

4. Wedding party to: Library _______ Receiving line: ___________

5. If receiving line, members are: ___________________________________________________________

6 Arrange to collect all personal items from church, library, social hall, bathrooms._____

7. Snacks and drinks acceptable in library/social hall for before service._____

8. Lights dimmed? _____

 

FEES: Fees for any services are to be paid at the next meeting with the wedding hostess on: _____________

Wedding hostess: $100.00 __________

Organist: $100.00 __________

Tables/Chairs: $20.00 for up and down __________

Janitorial: $50.00 __________

Chaperone: $50.00 __________

Babysitters: $10.00 hr. (4-5 children)__________

 

WEDDING SERVICE

PRELUDE MUSIC: 1/2 hour before wedding. Provided by: ____________________

SEATING OF SPECIAL GUESTS/ PARENTS: Number of couples/singles escorted: _____________

Music: __________ Played by: __________ Sung by: __________

Music: __________ Played by: __________ Sung by: __________

                                        NAME                                       PEW #                   ESCORTED BY:

Groom's grandparents:     ____________________           ___________          ____________________

Bride's grandparents:        ____________________           ___________          ____________________

Groom's grandparents:     ____________________           ___________           ____________________

Bride's grandparents:       ____________________           ____________           ___________________

Groom's stepparents:       ____________________           ____________           ____________________

Bride's stepparents:          ____________________           ____________           ____________________

Groom's parents:             ____________________           ____________           _____________________

Bride's mother:                ____________________           ____________           _____________________

LIGHTING OF THE CANDLES:

Lit by: ___________________________ ( ) _____________________________ ( )

Music: ______________________ Played by: ___________________ Sung by: ____________________

 

PROCESSION OF WEDDING PARTY:

Music: _____________________ Played by: ___________________ Sung by: ____________________

 

First in, Farthest from groom:

Bridesmaid: ____________________ Groomsman: ____________________

Bridesmaid: ____________________ Groomsman: ____________________

Bridesmaid: ____________________ Groomsman: ____________________

Bridesmaid: ____________________ Groomsman: ____________________

Bridesmaid: ____________________ Groomsman: ____________________

Bridesmaid: ____________________ Groomsman: ____________________

Maid Honor: ____________________ Best man: ____________________

Ringbearer: ______________________________

Ringbearer: ______________________________

Flower Girl: ______________________________

Flower Girl: _______________________________

 

ENTRANCE OF BRIDE Escorted by:                                              

Music: ______________________ Played by: ___________________ Sung by: ____________________

RECESSIONAL:

Music: ______________________ Played by: ____________________ Sung by: ____________________

EXIT TO: Library: _______ Receiving line: _____________

 

CANDLELIGHTERS

Usher special guests: _______ Pews excused by: ____________
 

Bride’s Side Reserved Seating Chart

 
Outside                                                                                                        Center
Isle                                                                                                              Isle